Sort Outlook e-mails into categories and filter Outlook e-mails by category – Here’s how!

With a lot of e-mails, a lot can quickly get mixed up, and wouldn’t it be very practical if you could sort your e-mails into your own categories and then filter them according to these? Luckily, this is quite easy and that’s why we’re going to show you in this little guide how to categorize Outlook e-mails and search for categories.

The guide was created in Outlook 365, so the steps may be slightly different on older versions, but it usually remains very similar, so it is often easy to apply the whole thing to the other versions.

To start categorizing, switch to the tab at the top of the ribbon Start and then click once on the email you want to put in a category. Then click on the icon for the categories at the top, the colorful squares that you can see in the screenshot, and a list of all the categories that are already available will open. Click on the category of your choice and you’ve already categorized the email.

If you want to create a new category, you select the item for all categories in this menu and then you get a window with an overview of all existing entries. You can do this now rename or the color to change it, or you simply create the desired category New with name and color of your choice. This is then also available in the list and can be used.

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So that you can now search for a specific category, click on the icon for filtering on the right in the Home tab, which appropriately also looks like a filter, and go to the item in the menu Categorized, in order to be able to select the category to be filtered there. As a standard, nothing is found here at first and you have to click on the small link afterwards More results on the server click search to see all entries from this category.

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Author’s comment: It’s so easy to filter your emails by category in Outlook.
Microsoft Outlook #Microsoft #MS #Outllook Guide Tips Tricks Help Instructions FAQ Tips and tricks Categorize emails Set up categories for emails Filter emails by category

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