Japanese Speaking Admin Assistant Roles in London: A Comprehensive Guide

London’s dynamic business environment offers a range of administrative opportunities for bilingual professionals, particularly those fluent in Japanese. This article provides an overview of available positions, required qualifications, and key responsibilities, drawing from recent job postings and industry insights as of February 24, 2026.

Current Opportunities

Several companies in London are actively seeking Japanese-speaking administrative assistants. These roles span various sectors, including trading, manufacturing, and general administration. Positions range from fixed-term contracts to long-term employment opportunities.

Japanese Trading Company – Admin Assistant

A Japanese Trading Company in London is currently recruiting for a fixed-term (one-year) Admin Assistant. The salary for this position ranges from £29,000 to £31,500. JAC Recruitment is handling the recruitment process.

Order Administrator/Back-Office Support

JAC Recruitment is also advertising a Japanese Speaking Order Administrator/Back-Office Support role for a Japanese Manufacturing Company in South West London. This position offers a hybrid working model with a salary of £25,000 to £28,000. More details are available on LinkedIn.

Sales Assistant – Japanese Manufacturer

A Japanese manufacturer located in the western suburbs of London is seeking a Sales Assistant to liaise with both Japanese and UK/EU customers, distributors, and factories. The company emphasizes a long-term employment outlook and a supportive work environment. Indeed provides further information.

Key Responsibilities

The responsibilities of a Japanese-speaking administrative assistant in London are diverse and often include:

• General Office Administration: Managing reception, handling calls, managing mail, arranging shipments, coordinating travel, and supporting employee onboarding.
• Invoice and Supplier Processing: Entering invoices, allocating costs, maintaining purchase order logs, and managing supplier information. This typically constitutes 30-40% of the role.
• Stationery and Supplies Management: Monitoring inventory and processing requests.
• Facilities & Health and Safety: Liaising with building management, scheduling contractors, and ensuring compliance with safety regulations.
• Order Administration: Overseeing and managing the order process, verifying pricing, creating purchase orders, and handling customer inquiries.

Qualifications and Experience

Employers generally seek candidates with the following qualifications:

• 3+ years of experience in administration, reception, or facilities support.
• Hands-on experience processing invoices and a solid understanding of invoice workflows.
• Strong Excel skills and intermediate proficiency in Microsoft Word and Outlook.
• Experience with accounting systems like SAP or DMS is advantageous.
• IOSH certification or First Aid qualification is preferable but not essential.
• Experience coordinating office relocations can be beneficial.

Language Skills

While not always mandatory, Japanese language skills are often considered a significant asset. Some positions specifically require fluency in both Japanese and English.

Salary Expectations

As of February 2026, the typical salary range for a Japanese-speaking administrative assistant in London is between £25,000 and £31,500, depending on experience, qualifications, and the specific company.

Looking Ahead

The demand for bilingual administrative professionals in London is expected to remain strong, driven by the city’s status as a global business hub and its close ties with Japan. Candidates who possess a combination of administrative skills, language proficiency, and a proactive attitude will be well-positioned to succeed in this competitive market.