RFQ PR16337239: Supply of Low Sulphur Diesel – U.S. Embassy in Kenya

U.S. Embassy in Nairobi Opens Bidding for Low Sulphur Diesel Supply

The Embassy of the United States of America in Nairobi has invited responsible vendors to submit competitive bids for the supply of low sulphur diesel to the NOX Gas Station at M/pool, according to an official procurement solicitation published by ke.usembassy.gov. The contract, designated under Purchase Request PR16337239, targets qualified fuel suppliers capable of meeting stringent safety and regulatory standards.

Bidders must submit their proposals exclusively to nairobigsofp@state.gov by 12:00 pm East African Time on November 4, 2026. Submissions sent or copied to any other email addresses will face immediate disqualification. The procurement process relies on a Lowest-Priced, Technically Acceptable (LPTA) evaluation framework, meaning the government intends to award the purchase order to the lowest-bidding vendor that meets all technical and safety criteria without derogatory past performance.

Required Proposal Structure and Compliance Documentation

Vendors must divide their submissions into two distinct attachments: a financial proposal and a technical proposal. The financial proposal must detail pricing for all contract line items listed in the purchase request, while ensuring no Value Added Tax (VAT) is included. According to the solicitation, U.S. Government purchases are zero-rated under agreements with the Ministry of Foreign Affairs, and the government will not pay VAT charges.

The technical proposal requires comprehensive documentation demonstrating compliance with the Statement of Work and Clause 652.236-70 covering additional safety measures.

• A current Fire Clearance Certificate.
• A completed Fuel Dispensation Safety checklist.

Incomplete quotes or missing line items may result in immediate rejection by embassy procurement officials.

Evaluation Timeline and Award Criteria

Embassy officials do not anticipate holding formal discussions with vendors during the evaluation phase, though the government retains the right to engage with companies in the competitive range if necessary. Technical acceptability rests entirely on a vendor’s demonstrated ability to fulfill the exact items and safety mandates outlined in the purchase request.

All interested firms must ensure their documentation is complete and delivered to the designated embassy email portal ahead of the November 4, 2026 deadline.