Program Support Specialist – all Africa Youth Congress

Chance Overview:

A dynamic and dedicated Programme Support Specialist is sought to contribute to the triumphant execution of the second All Africa Youth congress,themed “AFRICA: MY HOME. MY FUTURE.” This pivotal role demands a versatile individual capable of providing extensive assistance across administrative,logistical,and operational domains. The successful candidate will be instrumental in ensuring the smooth running of all Congress-related activities, from initial planning stages through to final reporting.

Key Dates & Details:

Application Closing Date: August 7th, 2025
Commencement Date: September 1st, 2025
Contract Duration: 3 months
Work Location: AACC Secretariat, Nairobi

Core Responsibilities:

the Programme Support Specialist will work closely with the Youth Executive Secretary, providing crucial support in the following areas:

1. congress Coordination & Implementation:

Lead the coordination and oversight of all phases of the second All Africa Youth Congress,encompassing preparation,execution,and comprehensive reporting. This includes managing timelines, resources, and stakeholder engagement.
Manage logistical arrangements for Congress events, including venue selection, catering, and technical support.
Oversee the planning and execution of pre-Congress youth engagement initiatives designed to build momentum and participation.

manage all travel arrangements for participants and organizers, including booking flights, securing visas, arranging airport transfers, and managing accommodation. As of 2024, international travel within Africa has seen a 15% increase due to improved regional connectivity and economic growth, making efficient travel coordination even more critical.
Serve as the primary point of contact for all communications related to the All Africa Youth Congress,managing incoming calls,correspondence,and inquiries.
Maintain accurate records and documentation related to Congress activities, ensuring compliance with organizational standards.

3. Documentation & Reporting:

Develop and prepare comprehensive reports, presentations, and other essential documentation to track progress, highlight key achievements, and inform decision-making.
Assist in the creation of compelling content for Congress promotional materials, including website updates, social media posts, and newsletters.
Undertake additional duties as assigned, demonstrating flexibility and a proactive approach to problem-solving.Essential Qualifications & Skills:

Possession of a diploma or bachelor’s degree in a relevant field such as theology, project management, administration, communications, or a related discipline.
A minimum of one year of demonstrable experience providing programme support within a fast-paced office environment.
Remarkable administrative and organizational skills, with a proven ability to manage multiple tasks simultaneously and prioritize effectively.
Strong interpersonal and dialog skills, enabling effective collaboration with diverse stakeholders.
Proficient in the Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) – advanced Excel skills are a plus.
Fluency in written and spoken English is mandatory. The ability to communicate in additional African languages would be considered a significant asset, given the pan-African nature of the Congress.
Familiarity with event management software and online collaboration tools is highly desirable.

Unlock Your potential: Navigating Programme Assistant youth Job Vacancies

Are you a passionate individual looking to kickstart a rewarding career in youth development, community engagement, or program management? if so, exploring Programme Assistant youth job vacancies might be your perfect next step. This dynamic role offers a unique opportunity to contribute to meaningful initiatives, gain invaluable experience, and make a tangible difference in the lives of young people. This complete guide will delve into what a Programme assistant does, the essential skills you’ll need, where to find these exciting opportunities, and how to craft a standout application.

Understanding the Role of a Programme Assistant

A Programme Assistant, especially within youth-focused organizations, plays a crucial role in the accomplished implementation and governance of various programs and projects. While the specific duties can vary depending on the organization and the nature of the program, common responsibilities frequently enough include:

Administrative Support: This is a cornerstone of the Programme Assistant role. It involves managing schedules, coordinating meetings, preparing documents, maintaining databases, and ensuring smooth day-to-day operations. Imagine being the organizational backbone that keeps a vital youth mentorship program running like clockwork. This could involve anything from scheduling calls with mentors and mentees to organizing program materials and tracking participant attendance.

Participant Engagement and Support: A key aspect of working with youth is direct interaction. This can involve communicating with participants (and sometimes their families), answering queries, providing information about program activities, and offering support to ensure their positive experience. You might be the first point of contact for a young person joining a new skills development workshop, guiding them through registration and introducing them to the program’s objectives.

Event and Activity Coordination: Many youth programs involve workshops,seminars,recreational activities,and community outreach events. A Programme Assistant often helps with the planning, organization, and execution of these events. This could range from booking venues and arranging catering to coordinating volunteers and managing event logistics. Think about helping to organize a youth leadership summit, ensuring all speakers are confirmed, materials are ready, and participants have a seamless experience from arrival to departure.

Data Collection and Reporting: to measure the impact and effectiveness of programs,data collection is essential. Programme Assistants may be involved in gathering participant feedback, tracking progress, and compiling data for reports. This might involve distributing surveys, inputting attendance records into a system, or collating testimonials from young participants about their journey.

Communication and Outreach: You might be involved in creating communication materials,managing social media updates,or assisting with outreach efforts to recruit participants or engage stakeholders. This could mean drafting newsletters for program participants, updating the organization’s social media with upcoming events, or even helping to design flyers for a new after-school program.

Resource Management: this can include managing program supplies, assisting with budget tracking, and ensuring resources are used efficiently. For instance, you might be responsible for inventory