Understanding Data Processing at the INA: Contractual & Pre-Contractual Measurements

This document outlines how the Institut national de l’audiovisuel (INA) processes yoru data during contractual and pre-contractual stages. It details data retention practices and clarifies your rights regarding your personal data, in accordance wiht the General Data Protection Regulation (GDPR) – Regulation (EU) 2016/679.

What Data is Processed and Why?

The INA collects and processes your data specifically for the execution of contracts and activities leading up to entering into a contract (pre-contractual measures). This processing is essential for fulfilling obligations related to the services or agreements you have with the INA. The specific data collected will depend on the nature of the contract or potential contract, but may include contact information, identification details, and any information necessary to deliver the agreed-upon services.

Data Retention Period

Your data is retained by the INA for a period of one year from the end of the data collection process. after this period, the data will be securely deleted. This retention period is determined to be sufficient for fulfilling the purposes for which the data was collected, including fulfilling contractual obligations and addressing potential legal claims.

Your Rights Under GDPR

In accordance with Regulation (EU) 2016/679 (GDPR),you have several important rights concerning your personal data. These rights empower you to control how your information is used and protected:

• Right to Access: You have the right to request confirmation from the INA weather or not your personal data is being processed, and to obtain a copy of that data.
• Right to Rectification: You have the right to request that inaccurate or incomplete personal data be corrected.
• Right to Erasure (Right to be Forgotten): Under certain circumstances, you have the right to request the deletion of your personal data.
• Right to Restriction of Processing: You have the right to request that the processing of your data be limited in certain situations.
• Right to Data Portability: You have the right to receive your personal data in a structured,commonly used,and machine-readable format,and to transmit it to another controller.
• Right to Define the Fate of Your Data After Death: You have the right to provide instructions regarding the handling of your personal data after your death.

How to Exercise Your Rights

To exercise any of these rights, please contact the INA via:

• Email: dpdina@ina.fr
• Postal Mail: À l’attention du délégué à la protection des données, Direction Juridique, 4 avenue de l’Europe 94366 Bry-sur-Marne Cedex, France

Reporting a Complaint

If you believe that your data protection rights have been violated, you have the right to lodge a complaint with the Commission Nationale de l’Informatique et des Libertés (CNIL), the French data protection authority. You can find more information about the CNIL and how to submit a complaint on their website: https://www.cnil.fr/en

Key Takeaways

• The INA processes your data for contractual and pre-contractual purposes.
• Your data is retained for one year after the end of the collection process.
• You have extensive rights over your personal data under GDPR.
• You can exercise these rights by contacting the INA’s Data Protection Delegate.
• You can lodge a complaint with the CNIL if you believe your rights have been violated.

The INA is committed to protecting your privacy and ensuring the responsible handling of your personal data. This information is current as of today’s date and is subject to change in accordance with evolving data protection regulations.